Budget and Contracts Admin

Primary Responsibilities:

• Receives billing summaries or draft invoices with complete supporting documents from vendors
• Generates approved manhour booking, transit and service compliances in AMOS
• Receives flying utilization reports from EFM – Technical Records
• Ensures that all billings are complete, timely and presented as stipulated in the Contract and raises concerns with vendors for any late billings and/or billing discrepancies until the billing is deemed acceptable for service order creation within set turnaround time
• Provides all the documents received and/or generated from the system to BCA Analyst for database recording
• Validates veracity of the documents received and reports generated from the system that these are deemed complied and are in accordance with the Contract or Agreement with counter party
• Coordinates and communicates with vendors on any concerns pertaining to the billing
• Validates with EFM end-users if services being billed were rendered satisfactorily and due for payment
• Creates and issues service order for approval based on company’s approval matrix necessary for invoice processing once billing has been validated
• Provides fully approved service order to vendor in which the reference number should be reflected on the invoice
• Coordinates with CEB Accounts Payable on the status of the billings with reference to the service orders created
• Elevates billing with disputes to the Supervisor if the dispute is not resolved at his or her level

Basic Qualifications:

• Must be a college graduate of Bachelor's degree in any field
• Must have good communication skills, verbally and written.
• Preferably with at least 1 year of related work experience.
• Previous work experience in finance and contracts administration in an Airline or Aviation industry is a huge advantage.
• Must be comfortable working under pressure.
• Must be proficient in Microsoft applications such as MS Excel, MS Word.
• Must be willing to work onsite as needed.